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Tech Tip 008 – File and Folder naming scheme

If you name files and folders starting with the month or day, sorting will be scattered and difficult to pinpoint.

 

Using a year-month-day title scheme, e.g. yyyy-mm-dd, will sort your files and folders chronologically, making it easier to locate a specific date.

 

Tech Tip 007 – Secure your Windows Workstation

When you step away from your computer, it’s important to secure it so others don’t have access to your files or other important information. For Windows desktop users, it’s a quick keystroke combination:

Hold down the WindowsKey and hit the letter L to lock your workstation:

 

When you return to your computer, press CTRL-ALT-DELETE and login with your password, and your desktop will reappear.

Tech Tip 006 – Secure Your Mac Desktop

When you step away from your computer, it’s important to secure it so others don’t have access to your files or other important information. For Mac desktop users, it’s a four-step process:

1 – In System Preferences, select Security & Privacy.

2 – Click the lock icon in the lower-left and authenticate with your local account to make changes. Check the box to Require Password after sleep or screen saver begins, then select immediately from the drop-down box.

3 – In System Preferences, select Desktop & Screen Saver.

4 – Select Hot Corners in the lower-right portion of the window, then click one of the corner drop-down boxes of your choosing. Select Start Screen Saver, then click OK.

 

Now, when you leave your desktop computer for an extended amount of time, simply drag your mouse to the corner of the screen you just picked, and the screensaver will automatically launch. When you wiggle the mouse, or tap a key on the keyboard, you’ll be prompted to enter your local account password to get back into your desktop.

Tech Tip 005 – Outlook Annoyance Rule

When you receive an unwanted email in your Outlook inbox, hitting the delete key will eliminate it, but the sender may continue to deliver more email to you in the future. You could click Unsubscribe at the bottom of the message, but take caution: that single click may take you to a phishing site, or worse. Here’s a two-second method I use to combat unwanted email from my inbox.

Right-click on the message, navigate to Rules, then select “Always Move Messages From”

 

From there, select Deleted Items, then click OK.

 

Now all emails from this unwanted sender will automatically skip your inbox and head straight to the trash.

Tech Tip 004 – Outlook CC Rule

When you’re CC:’d on an email, it’s most likely for your information instead of an immediate need to respond. Why not read your CC: emails later, at a time of your choosing, instead of dealing with it now and incurring one more distraction to your work?

Create a folder in your Outlook email called “CC:” then create a rule that moves any new emails with you in the CC: field into your CC: folder:

 

Gmail users, substitute labels for folders, and filters for rules. Same principle applies: